Clerk of Superior Court

Welcome to the Clerk of Superior Court’s on-line office. The Clerk of Superior Court is an elected official charged with the filing and safekeeping of land and property records as well as the civil and criminal files of the court.

The office was created in 1798 by the state’s constitution and is one of four constitutional officers found in each county. The probate judge, tax commissioner and sheriff are the other three.

The duties of the clerk are statutory, varied and numerous. They are ministerial in nature and can be found in literally hundreds of statutes created by the legislature. In addition to the Official Code of Georgia the clerk is also obligated to follow the rules of the court for which he or she serves.

Some of the more common services provided are:

Deed and Property Recording
UCC Recording
Plat Recording
Civil and Domestic Court Filing and Processing
Family Violence Filing and Processing
Adoption Filing and Processing
Notary Public Certificates and Management
Records Management and Security
Court Registry Management

Transfer Tax and Intangible Tax Collection
Lien Recording
Armed Services Discharge Recording
Criminal Court Filings and Processing
Garnishment Filing and Management
Appeals Filing and Processing
Trade Name Registration
Fine and Fee Collection and Disbursement

The Clerk of Superior Court office is not a static entity. Needs of the citizenry change and functions expand and evolve. Beginning January 1, 2011, the Superior Court Clerks were tasked by the legislature to provide oversight and supervision to the Board of Equalization (BOE) in each county. While this duty is far removed from traditional court functions, the legislature determined changing the supervision of the BOE from the taxing authority and/or the property appraisal authority was in the best interest of the citizens of Georgia.

In keeping with the changing needs of the public, it is one of our goals to expand our on-line services each year. It is our desire for you to take care of as much of your court business as possible on-line rather than in line. We currently provide E-Notary and e-filing of UCC’s. We will be expanding to e-filing in real estate and court filings as those interfaces are developed.

The public can search open cases and see the parties and all the proceedings. They can view closed cases if the case number is known. However, we must balance what is provided on-line. Your privacy is important to us so we do not allow scanned images of filings to be displayed on the internet. Many factors that can be used for identity theft are found in court filings and we make every effort to safeguard your privacy while complying with Georgia’s Public Record Statutes.

Limitations

We recognize that the courthouse can be a strange, confusing and sometimes an intimidating place for much of our population. The clerk and deputy clerks have a strong desire to help all parties who ask for assistance. But please be aware that the clerk and deputy clerks are STRICTLY FORBIDDEN to practice law or to give legal advice. Sound legal advice should only come from a licensed practicing attorney and we highly recommend all parties seek competent legal services. Please be understanding when we say that we cannot answer your questions.

We are here to serve you to the best of our abilities. If you need further assistance please click here to e-mail me.

Goals

To decrease document retrieval time to a minimum.
To help eliminate the confusion caused by cross over services between county agencies.
To give the best possible customer service.
To protect and secure all records entrusted to us.
To use the most cost effective and efficient means in order to complete our public duty.

Vision

To learn as time marches on. Using both paper hard copy and electronic capabilities, from our early records to present, we will use every available tool at our disposal to the best of our ability within the guise of the law. We will face the challenges given to us in order that we can maintain the valuable and irreplaceable records under our care.

Mission Statement

This office is charged with the duty of keeping and maintaining all records for the Superior Court, Southwestern Judicial Circuit. Our mission is to proved quality, professional service to the citizens of Macon County. We will protect and
maintain the public’s records with the utmost integrity and trust. We will provide said records to the court, members of the law enforcement community, and the public that we serve.